Writing professional emails is an essential skill in today’s workplace. Whether you are contacting a client, applying for a job, writing to your manager, or communicating with colleagues, the words you choose matter. Business English vocabulary helps you sound confident, polite, and clear.
In this blog, we will learn useful Business English Spoken English Course in Tilak Nagar vocabulary, phrases, sentence starters, and closing lines that you can use in emails. All the vocabulary is explained in simple English, so you can understand and use it easily.
Why Business English Vocabulary Is Important
Business communication is different from casual messages. In the office, our emails must be:
Clear – easy to understand
Polite – respectful tone
Professional – suitable for work
Concise – short but complete
Using the right vocabulary helps avoid misunderstandings and makes your email look well-written. It also gives a positive impression of your communication skills.
1. Useful Vocabulary for Starting Emails
The beginning of an email sets the tone. Here are common phrases:
A. Greetings
Dear Sir/Madam,
(Use this when you don’t know the name of the person.)Dear Mr./Ms. (Name),
(Use this for formal emails.)Hello (Name),
(Use this for semi-formal emails.)Hi (Name),
(Friendly and informal but still acceptable in many workplaces.)
B. Opening Lines
These lines help you begin your email in a polite and natural way:
I hope you are doing well.
I hope this email finds you well.
Thank you for your email.
Thank you for contacting us.
I am writing to inform you that…
I am writing to request…
I would like to update you on…
This email is regarding…
2. Vocabulary for Requesting Information
When you want information, your message should be polite and direct.
Useful Phrases:
Could you please send me…?
I would appreciate it if you could…
May I ask for more details about…?
Can you please clarify…?
Would you mind confirming…?
Examples:
Could you please send me the updated price list?
I would appreciate it if you could confirm the meeting time.
3. Vocabulary for Giving Information
Sometimes you need to share details with someone. These phrases make your email clearer:
Please find attached…
(Use when you attach a file.)I would like to inform you that…
Here are the details you requested.
As discussed, please see the information below.
I am happy to share the update that…
Please note that…
(Use for important information.)
4. Vocabulary for Offering Help
Showing support is important in business emails. These phrases make you sound cooperative:
Please let me know if you need any further information.
I am happy to help if needed.
Feel free to reach out anytime.
If you have any questions, please don’t hesitate to ask.
I will be glad to assist you.
5. Vocabulary for Apologizing
Sometimes mistakes happen. A polite apology shows professionalism.
I apologize for the inconvenience.
Sorry for the delay in response.
I apologize for the misunderstanding.
Thank you for your patience.
I understand your concern and will resolve the issue soon.
6. Vocabulary for Scheduling Meetings
When you want to arrange a meeting:
Phrases:
Could we schedule a meeting on…?
Are you available on…?
I would like to arrange a call to discuss…
Please let me know a suitable time.
Looking forward to our meeting.
Example Sentence:
Could we schedule a quick meeting tomorrow to discuss the project update?
7. Vocabulary for Giving Feedback or Suggestions
Be polite and clear while giving suggestions.
I would like to suggest…
In my opinion…
I recommend that we…
It would be better if…
We should consider…
8. Vocabulary for Complaints or Issues
Even complaints must be written politely in a business email.
I would like to bring your attention to…
We have noticed an issue with…
Unfortunately, we are facing difficulties with…
This problem needs urgent attention.
I would appreciate your quick response.
9. Vocabulary for Closing Emails
How you end your email is as important as how you start it.
Common Closing Phrases:
Thank you for your time.
Looking forward to your response.
I appreciate your support.
Thanks in advance.
Please feel free to contact me.
Professional Closing Lines:
Best regards,
Kind regards,
Warm regards,
Sincerely,
Thank you,
After this, write your name, designation, and contact details (if needed).
10. Sample Business Email Using the Vocabulary
Below is a simple example combining all the important vocabulary:
Subject: Request for Updated Quotation
Dear Mr. Sharma,
I hope you are doing well.
I am writing to request the updated price list for the products we discussed last week. Could you please send me the new quotation at your earliest convenience?
Additionally, I would like to confirm our meeting schedule. Are you available on Friday at 11 AM? Please let me know a suitable time if this does not work for you.
Please find attached a document with our latest requirements. If you need any further information, feel free to contact me. I will be happy to assist you.
Thank you for your time and cooperation.
Best regards,
Priya Mehta
Sales Executive
11. Tips for Improving Your Business Email Vocabulary
To write better emails, keep these tips in mind:
✔ Keep sentences short
Short sentences are easier to read and understand.
✔ Avoid slang
Do not use informal words like “u”, “asap”, “pls”, “btw” in business emails.
✔ Use polite tone
Phrases like “could you please” and “I would appreciate it” sound professional.
✔ Check grammar and spelling
Small mistakes can change the meaning of the email.
✔ Practice regularly
The more emails you write, the better your vocabulary becomes.
Conclusion
Business English vocabulary is the key to writing professional, clear, and polite emails. By using the phrases shared in this blog, you can communicate confidently with clients, managers, and colleagues. Whether you are requesting information, giving updates, apologizing, or scheduling meetings, these expressions will help you write emails that make a good impression.
